Venue Coordinator ≠ Wedding Coordinator: Know the Difference

When planning your wedding whether in Napa, Sonoma, Sacramento, or even Tucson. Understanding the roles of the different coordinators involved can save you stress and confusion. One of the biggest misconceptions couples have is thinking the venue coordinator will manage the entire wedding day, eliminating the need for a day-of coordinator. 

Spoiler alert: they’re very different roles!

What Does a Venue Coordinator Do?

A venue coordinator (sometimes called a venue manager) is an employee of the venue. Their primary job is to manage venue logistics and ensure the space itself runs smoothly, such as: Coordinating with venue staff (catering, maintenance, security). Enforcing venue policies and rules. Making sure the venue is safe and prepared for your event

While venue coordinators play an important role, their responsibilities typically end with the venue itself.

What Does a Day-of Wedding Coordinator Do?

A day-of coordinator (or sometimes called a wedding coordinator) is hired independently by you to manage the entire wedding day from start to finish. Their job is to: Confirm and communicate with all your vendors (photographers, florists, caterers, officiants, etc.). Create and manage a detailed wedding day timeline. Coordinate the flow of the ceremony and reception. Handle unexpected issues or last-minute emergencies. Assist with setup and breakdown as needed. Act as the main point of contact for your guests and vendors, so you can relax and enjoy your day.

Day-of Wedding Coordinator works closely with venue coordinators to complement their role, making sure nothing falls through the cracks.. Where every moment counts, having a professional day-of coordinator means your day flows seamlessly and you get to be fully present.

Planning a Wedding in NorCal or SoAZ? Ember specialize in coordinating intentional couple orientated weddings across: Northern California: Napa, Sonoma, Sacramento, Suisun, Vacaville Southern Arizona: Phoenix, Tucson